When you are setting up an expense tracking program in your organization, you will need expense reporting software to help you manage those accounts. These software programs can help you set up expense accounts, create reports, perform analysis, and maintain records. Before you select any expense software, it's important that you consider your needs. The features that you require will depend on the kind of work your organization does. If your company is involved in a wide variety of transactions, it's advisable to select a program that will provide you with a wide variety of functions. When considering expense reporting software, first consider the different modules it offers. Some programs are designed to perform accounting functions, report spending, keep track of payroll, manage vendors, and generate reports. A good expense reporting software program should be able to perform these functions. You will also want a program that manages your vendors and provides an easy to use interface for managing your accounts. Some expense reporting software can be downloaded for free, while others require a fee. If you purchase a software program that requires a fee, be sure to read all of its terms before you download it. Often, these fee-based software products include limited functionality. For example, they may only allow you to import pre-printed receipts, or they may not have a feature that allows you to print on-premise receipts. Another item to consider when selecting expense reporting software is what kind of functionality it offers in terms of expense policy design. Many software programs will allow you to create an expense report that lists your expenses broken down by category, transaction date, billing address, customer name, invoice number, and many other categories. However, not all programs are created equal. In fact, not all of them can create a complete expense report that covers all of the areas that need to be tracked. Before selecting a program, you should make sure that it can handle the types of transactions that you expect to encounter. Your report should also be customizable. When choosing expense management software, you should consider the ability to customize your report to specifically meet your company's unique needs. For example, if your company has different locations, you should be able to map out locations in the report to meet your specific needs. You should also be able to map out spending trends. With customizable features, you can ensure that your reports are as detailed and accurate as possible. Expense tracking software can save your business time and money. You can quickly determine where your company's money is going, what are your expenses, and analyze your spending trends to pinpoint areas where improvements can be made. This can lead to more accurate spending decisions and improved profitability. You should also consider investing in reporting software if you want to take advantage of real-time availability. Real-time reporting can help you cut down on fraud and reduce lost opportunities by monitoring the flow of funds in and out of your business.